NOTE: To create workspaces over the Internet from Office, you must
first add the SharePoint site address to the Trusted Sites list in Internet
Explorer. Choose Tools -> Internet Options
-> Security -> Trusted Sites ->
Sites. Be sure to clear the Require server
verification (https:) checkbox before entering the address.
The 2003 version of Word includes a Shared Workspace task pane, as
shown below, that you use to create and maintain workspaces. The following
example illustrates how to use a workspace to develop a project:
-
Start Word 2003 and write a draft of the project
plan.
-
Once you're happy with your first draft, save the document on
your PC, then choose
View ->
Task Pane (or
hit CRTL-F1)
-
On the Task Pane next to
Getting Started click
the down arrow and select
Shared Workspace
-
Now on the Shared Workspace task pane, name the workspace, type
the location of the team site, and choose
Create.
-
Use the Shared Workspace task pane to add the names of the
teammates you want input from; then choose
Send email to all
members to let them know a draft is ready for review.
Reviewers can open the draft from the SharePoint site, make
comments or changes in the document, and then save those changes to share them
with other members. As the project moves forward, members can open the project
plan documents, then add other documents to the workspace using the Shared
Workspace task pane.
The Shared Workspace task pane can perform almost all of the tasks
that can be done while viewing the SharePoint site in a browser, but you can
always choose Open site in browser to view the shared workspace site.
Sharing a document through a workspace allows multiple users to
edit the document at the same time. Changes are resolved through the Shared
Workspace take pane by merging or by comparing versions and accepting or
rejecting selected changes.
